2007-2008+Advising+Job+Description


 * HOLDERNESS ADVISING PROGRAM**
 * 2007-2008**
 * __Responsibilities__**__:__


 * 1. Maintain an advisee folder on each advisee.** It should contain a data sheet and past information on an old student (rooming questionnaire for new student may also be included). As the year progresses, additions should be made to the folder such as: job reports, informal comments, absence notifications (and subsequent conversation notes), academic schedules, grade sheets, comment forms, notes of parent conversations. It is important to keep a written record of all phone calls and print email correspondences.


 * 2.** **Academic advising:** Monitor a student's academic progress, habits, and needs. You should know what a student's course load is, which courses are successful and which are stressful. All academic decisions, such as course changes or study hall commitments should be known, and made in consultation with an advisor/advisee conversation. At grading periods, when handing out grades and comments, advisors should plan to spend 15 minutes or more providing individual academic counseling to advisees. Discussions regarding day and evening Study Hall should occur at this time. All questions regarding academic issues should be discussed with Janice Pedrin-Nielson, Dean of Academics.


 * 3.** **Personal Advising:** Each advisor should have an awareness of the personality, character, style, needs, hopes, etc. of each advisee. To do this, an advisor must have regular contact with each advisee. Advisors should be prepared for conversations with advisees about personal concerns. These conversations may be to assist a student with thoughtful, reasonable decision making and in helping that student take responsibility for those decisions. Advisors should also provide advice, information, or resources regarding more complex issues or emotional needs. If an advisor needs further resources for a student, assistance may come from the Health Center staff, the School Counselor, the Deans' Office, the Clergy, or the Care Team.


 * 4.** **Advisee Advocate Work:** Advisors are asked to attend Discipline Committee hearings of their advisees to support the student as well as to aid the Committee in making their decision. During Students of Concern Faculty Meetings, advisors are called upon to help the faculty understand the "whole child" and offer support and guidance in working with the advisee.


 * 5. Parental Contact:** Advisors are responsible for regular contact with a student's parent/guardian. At the end of the first and second semesters, this contact is made through a formal letter that goes on file in the School Office. Contact will also occur informally, through phone conversations, email, meeting families on Opening Day or at Parents' Weekends, or even on the playing fields. Respond //promptly// to parent phone calls or emails. Our aim is to have a tactful, professional and honest relationship with parents, striving for consistency, insight, and openness for the good of the child. The Business Office will reimburse faculty for all calls made to parents.


 * 6. Advisee gatherings:** Advisors should plan on meeting regularly with their advisees, with a formal schedule of advisor/advisee meetings or dinners, informal advisee parties, dinners, or activities, and other dormitory events. Birthdays and weekly tv shows are often good times for gatherings. Reimbursement costs for these activities, (while staying within yearly advisee budget!), will be made through the Business Office. If you advise boarding students please fill out the appropriate form, attach receipts and submit to Kathy Weymouth for reimbursement. If you advise day students, fill out the appropriate form, attach receipts and give to Kathy Weymouth. The School budgets approximately $25.00 per student.